MADC Club Meeting Minutes 4/9/2007

Greetings,

Here are the minutes from the MADC meeting 4/9/2007.

Madison Area Disc Club Meeting Minutes for April 9, 2007

Attendees: Patrick Byrd, Mike Farnham, Jamie Royea,
Jay Smith, Rick Thomas, Kipp Van Orsdell

Start time: 6:30pm

0. The Taxman Cometh

1. Introductions
-Rick Thomas, MADC Member and Memorial High School Advisor
-Patrick Byrd, MADC Forum member and Advanced disc golfer,
UW Madison student (member of UWDGC)

2. Agenda Bashing
--What should we talk about tonight?
1. Rick Thomas - Student volunteers for Elver maintenance
2. Patrick Byrd - Proposal for a new league
3. Decision on basket to raffle for Spring Membership Drive 2007
4. MADC Board and Vision, Goals, Mission, Values and Planning
5. MADC Banner purchase 2 foot by 6 foot

3. Elver maintenance
A. Rick Thomas indicated he has a total of 250 student
volunteers. He will make about 36 student volunteers
available on April 30, 2007 (Spirit Day) for Elver Park
course maintenance.
B. Board voted (4-0) to go forward with course maintenance, at
Elver Park, on April 30, 2007 provided the board can
obtain permission from the City of Madison, Parks Department.
Mike Farnham will communicate to Rick Thomas a Go/NO GO
about the decision.
C. Volunteer work will be:
1. Digging around TeePads on three sides.
2. Possible digging of post holes for 4x4s for TeePad signs
3. Trash clean-up

4. New league proposal
A. Patrick Byrd presented a well layed out proposal
for starting a new league, in Madison.
1. Main goal for the league would be to increase
participation of Madison players
2. Also to try and tap into both clubs: MADC and UWDGC
3. Key attributes of the league.
A. Plastic-only payouts weekly
B. Only 50% payout (keeps the league sustainable)
4. Pat's main reason for attending the meeting
was to obtain some funding for initiating the league.
5. Board voted (4-0) to provide funding the funding
amount to be determined, in the future.

5. No decisions were voted on as Kipp left @ 7:30pm
thereby eliminating the quorum

6. Board did decide to try and schedule another meeting,
in April, on a Tuesday night.

7. Planning - Mike Farnham
A. Mike presented the planning forms Kipp had previously used.
B. Example plans indicated who was responsible for what
for Adopt-A-Hole, Bag Tag Challenge and Membership.
C. Planning would also be expected for every project
the board approves or coordinates such as both
Madison courses, Outreach/Promotion, future courses.
D. There was general agreement on the need for formal planning.

8. Budget - Jamie Royea
A. Jamie pulled out the 2006 budget.
B. It was noted it is hard to do planning without
doing budgeting.
C. Currently, our main Fundraiser is memberships.
Kipp had proposed having a formula for how many
dollars per membership goes to what budget items.
D. Jaime Royea reported one membership renewal.
This came via snail mail.

9. Next meeting: To Be Determined
We are looking to meet again in April on a Tuesday evening.
But, we recognized we need more time
for discussion on certain items and
we definitely need a quorum for voting.